Airtable Pricing 2026: What Each Plan Really Costs, the Limits That Force Upgrades, and How to Pay Less
Airtable has four plans in 2026: Free, Team at $20 per editor per month billed yearly ($24 monthly), Business at $45 billed yearly ($54 monthly), and Enterprise Scale with custom pricing. You pay only for people who can edit at least one base. Read-only collaborators, people filling in forms and anyone viewing a share link are free.
For most small teams the real question isn’t the price per seat. It’s which limit you’ll hit first: 1,000 records on Free, 25,000 automation runs on Team, or the admin and security features that only come with Business. This guide covers each plan, the limits that matter, what a team actually pays, and how to avoid paying for seats you don’t need.
Prices and limits below come from Airtable’s pricing page and its plans overview, checked October 1, 2026.
Airtable plans at a glance
| Free | Team | Business | Enterprise Scale | |
|---|---|---|---|---|
| Price per editor, billed yearly | $0 | $20/month | $45/month | Custom |
| Price per editor, billed monthly | $0 | $24/month | $54/month | Custom |
| Records per base | 1,000 | 50,000 | 125,000 | 500,000 |
| Attachment space per base | 1 GB | 20 GB | 100 GB | 1 TB |
| Automation runs per month | 100 | 25,000 | 100,000 | 500,000 or more |
| Revision and snapshot history | 14 days | 1 year | 2 years | 3 years |
| AI credits per paid user per month | 500 | 15,000 | 20,000 | 25,000 |
| Editors | Up to 5 | Unlimited | Unlimited | Unlimited |
Airtable’s pricing card shows Business as “100,000 records per base,” while its help center lists 125,000. Plan for 100,000 if you’re cutting it close.
Who you pay for
Airtable bills per editor and above, meaning anyone with edit, create or owner permission on at least one base in the workspace. On Team, commenters are billed too. These people are free:
- Read-only collaborators
- Commenters, but only on the self-serve Business plan. On Team, commenters count as paid seats
- People submitting forms
- Anyone viewing a shared view or interface link
Charges are prorated. If you add an editor halfway through a month, you’re billed only for the days after you added them.
The biggest saving most teams miss: audit your editors. In many workspaces I’ve seen, a third of the paid seats belong to people who only look at a dashboard. Switch them to read-only, or give them an interface instead of base access.
What a team really pays
| Editors | Team, yearly | Team, monthly | Business, yearly |
|---|---|---|---|
| 5 | $100/month ($1,200/year) | $120/month | $225/month ($2,700/year) |
| 10 | $200/month ($2,400/year) | $240/month | $450/month ($5,400/year) |
| 25 | $500/month ($6,000/year) | $600/month | $1,125/month ($13,500/year) |
Annual billing on Team saves $48 per editor per year. Business costs 2.25 times as much as Team, so move up only for a feature you need.
Free plan: good for trying, tight for real work
Free gives you unlimited bases, but each base caps at 1,000 records, 1 GB of attachments and 100 automation runs a month, with up to five editors. It’s fine for a personal tracker or for testing whether Airtable fits your team.
Most teams outgrow it in weeks. 1,000 records disappears fast once you log tasks, contacts or inventory. 100 automation runs is about three a day. Revision history covers only 14 days, so a bad bulk edit from three weeks ago can’t be rolled back.
Team plan: where most small teams land
Team ($20 yearly, $24 monthly) raises the limits to 50,000 records and 20 GB per base, 25,000 automation runs a month and a year of history. It also adds the features most teams buy Airtable for: Interface Designer, Gantt and timeline views, extensions, locked and personal views, and restricted share links. API calls are capped at 100,000 per workspace per month.
Team covers a marketing team running a content calendar, an operations team tracking vendors and orders, or a small product team managing a roadmap. If you’re building apps for colleagues, our Interface Designer guide shows what’s possible on this plan. If automations are the core of your use, read how to build Airtable automations without wasting runs first, because poorly designed triggers can burn through 25,000 runs.
Business plan: when you need control, not just capacity
Business ($45 yearly, $54 monthly) adds 125,000 records, 100 GB per base, 100,000 automation runs, unlimited API calls, two-way sync between bases, and the admin panel for managing users, permissions and bases across the organization.
Upgrade to Business when:
- You need to sync tables both ways between bases, for example a central project base feeding department bases.
- IT needs an admin panel to see who has access to what.
- You keep hitting 50,000 records in a base and splitting it would break your linked records.
- You run more than 25,000 automation runs a month.
One catch: Business and Enterprise Scale require a company email domain. You can’t upgrade a workspace owned by a Gmail or Yahoo address.
Enterprise Scale: custom pricing for large organizations
Enterprise Scale is sold through Airtable’s sales team. Listed features include 500,000 records per base, 1 TB of attachment space, three-year history, SAML single sign-on, a dedicated customer success manager, and enterprise governance controls. Pricing depends on seats and contract length. Get quotes for one-year and multi-year terms, and ask what happens to the price at renewal.
AI credits: included, but pooled
Every plan includes monthly AI credits for Airtable’s AI features, including Omni, the AI assistant that builds and edits bases, and AI fields and agents that run inside tables. Per Airtable’s AI billing page:
- Free: 500 credits per editor
- Team: 15,000 per billable collaborator
- Business: 20,000 per paid user
- Enterprise Scale: 25,000 per paid user
Credits are pooled across the workspace, so one heavy user can use up the team’s allowance. Since June 2025, Airtable no longer sells AI as a per-seat add-on; if you run out, Free, Team and self-serve Business customers can buy extra credit packs. AI fields that run on every new record are the usual cause of surprise usage. Airtable emails you at 75% of the limit. For a closer look at the AI app builder, see our Airtable Omni deep dive.
Discounts
- Nonprofits and educators can get 50% off Team, and qualifying students can get free access for a period tied to graduation. Details are in Airtable’s nonprofit and education FAQ.
- Annual billing saves about 17% on Team and Business.
- Trials: new Team trials have lower limits than the paid plan, including 7,500 AI credits per editor and 10 GB of attachments per base.
How to keep your Airtable bill down
- Make viewers read-only. It’s free, and it’s the biggest saving for most teams.
- Build interfaces for occasional users rather than giving them base access, so they don’t need editor permission.
- Archive old records to a separate base to stay under record limits instead of upgrading.
- Design automations carefully. Use conditions so they run only when needed, and avoid “when record updated” triggers on busy fields.
- Turn off AI fields you don’t need to save credits.
- Review seats quarterly. People who left a project often keep editor access.
Is Airtable worth the price?
For teams whose work is really structured data, like inventory, content pipelines, CRM-style tracking or research records, Team is good value, and its database features are hard to match. If you mostly need tasks and projects, a project management tool may cost less per seat and fit better. Compare Airtable vs Smartsheet, Notion vs Airtable, and Airtable vs Google Sheets, or read our full Airtable review.
FAQ
How much does Airtable cost per user?
$20 per editor per month on Team billed yearly, or $24 monthly. Business is $45 yearly or $54 monthly. Read-only users are free.
Is Airtable free?
Yes. The Free plan allows up to five editors, with 1,000 records and 1 GB of attachments per base and 100 automation runs a month.
Do I pay for people who only view a base?
No. Read-only collaborators, form submitters and share-link viewers are free on every plan. Commenters are free on self-serve Business but billed on Team, according to Airtable’s plans overview.
What happens if I go over a limit?
Over the record limit, you can’t add records until you delete some or upgrade. When you run out of automation runs, automations pause until the next cycle.
Does Airtable charge extra for AI?
Each plan includes monthly AI credits. If your workspace uses them up, you can buy extra credit packs on Free, Team and self-serve Business.
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