A ClickUp Dashboard is a page of cards that chart your tasks, time and goals. Anyone can try one, but the free and entry plans cap total Dashboard “uses” (60 on Free Forever, 100 on classic Unlimited) and those caps never reset. Custom bar, line and pie charts need Business or higher.
I checked ClickUp’s Dashboards limits article, Cards limits article and pricing page on October 20, 2026. The help articles use classic plan names, so I map them to the new lineup too.
Check your plan ceiling first
ClickUp is moving workspaces from classic plans to new ones. Its pricing help page says some workspaces keep their classic plan and price, while new workspaces start on the new plans. Your billing page shows which you have.
| Plan | Lineup | Price (yearly, per user/mo) | Dashboard uses |
|---|---|---|---|
| Free Forever | Both | $0 | 60 total |
| Unlimited | Classic | $7 ($10 monthly) | 100 total |
| Business | Classic | $12 ($19 monthly) | Unlimited |
| Core | New | $9 | Check your billing page |
| Business | New | $17, lists “Advanced Dashboards” | Check your billing page |
Classic prices are from ClickUp’s pricing page as we saw it on October 19, 2026. On October 20 the page showed the new lineup.
What counts as a use: creating a Dashboard, creating a Dashboard view, viewing a Dashboard, and adding, editing or removing a card. On Unlimited, a team of eight that opens a Dashboard twice a week burns through 100 uses in under two months. These uses do not reset. If your team will look at a Dashboard daily, plan for Business.
Which cards each plan gets
ClickUp sorts cards into three groups:
- Free cards (all plans): My Work, Assigned to me, Lists, Folders, Docs, Recents and the AI cards (AI cards also need AI credits or the Everything AI add-on).
- Standard cards (Unlimited and up): Task List, Tasks by Assignee, Overdue Tasks, Tasks Due Soon, Goals, Portfolio, Time Reporting and the task count cards.
- Advanced cards (Business and up): Bar, Line, Pie and Battery charts, Calculation, Cumulative Flow, Cycle Time, Lead Time, Timesheet, Billable Report and all Sprint charts.
This is the gotcha I see most. Teams buy Unlimited to “get dashboards,” then find the custom chart cards they wanted are Business only.
Create the Dashboard
You have three starting points:
- Dashboards Hub: open it from the sidebar, click to create, and pick a template or start blank.
- From a Space, Folder or List: add a Dashboard view with + View so the Dashboard sits next to the work it reports on.
- From a template: fast, but ClickUp notes you won’t see Edit mode on Dashboards created from a template. If you plan to change the layout a lot, start blank instead.
Turn on Edit mode in the upper-left corner to add, resize and move cards. Switch back to view mode when you finish, so a stray click does not move a card.
Add cards that answer one question each
Every card should answer one question a lead asks. My starter set for a delivery team:
| Question | Card | Plan |
|---|---|---|
| What is late? | Overdue Tasks | Unlimited+ |
| Who is overloaded? | Tasks by Assignee | Unlimited+ |
| What is due this week? | Tasks Due Soon | Unlimited+ |
| Are we finishing work faster? | Cycle Time | Business+ |
| Where does work pile up? | Cumulative Flow | Business+ |
| How many hours did we bill? | Billable Report | Business+ |
Six cards is plenty. A Dashboard with 30 cards gets opened once and never again.
Filter once at the Dashboard level
Use Dashboard filters to filter every supported card at once, such as “Location is Client A.” Then add card filters for detail, such as “Priority is Urgent.” To filter subtasks on a Task List card, show subtasks separately first.
Two traps:
- Filters always use the task’s current state. On a Priority Over Time card filtered to “assigned to me,” a task you hand off disappears from past weeks too.
- Filters saved from views cannot be used on Dashboard cards. Save card filters as a card filter template instead.
Refresh and what “real time” means
Dashboards auto refresh every 30 minutes when you turn on Auto refresh. You set this per Dashboard. You can also click the Refresh icon, or refresh one card. AI cards do not update with a normal refresh; refresh them by hand.
So a Dashboard is near-live, not live. For a stand-up, click Refresh first.
Limits that matter at scale
- 100 cards per Dashboard. You cannot add or duplicate cards past that.
- 500 rows of cards per Dashboard or Overview.
- Calculation cards show up to 25,000 tasks.
- Scheduled reports (emailed copies): 40 uses on Free, Unlimited and Business, unlimited on Business Plus and Enterprise. Each email send counts, and they also count as active Automations.
Sharing with guests and clients
Guests only see a Dashboard shared with them, and only see cards for tasks and Lists they can access. They cannot create Dashboards or add cards. View-only guests cannot change date ranges on Timesheet and Time Reporting cards. Anyone can export a Dashboard as a PDF.
My advice for client portals: build a separate client Dashboard filtered to that client’s Space. Then test it while signed in as a guest before you send the link.
When a Dashboard is the wrong answer
- You need exact numbers for finance. Export the task data instead, so finance can check every row behind the total.
- You only need one list. A saved List view with filters is faster and does not use Dashboard uses.
- Your data is messy. A chart of bad statuses is still bad. Fix statuses and required fields first. Our ClickUp Forms guide shows how to get clean data in at intake.
Related: ClickUp time tracking guide, ClickUp pricing and monday.com dashboards if you are comparing tools.
Common questions
Do I need a paid plan to use ClickUp Dashboards?
No, but Free Forever gets only 60 total uses and free cards only. Classic Unlimited gets 100 uses plus standard cards. Business and up get unlimited uses and the chart cards.
How many cards can one ClickUp Dashboard hold?
100 cards. After that you must remove a card before you can add or duplicate one.
Are ClickUp Dashboards real time?
Not quite. Auto refresh runs every 30 minutes, and you can refresh by hand at any time. AI cards need their own manual refresh.
Can clients see a ClickUp Dashboard?
Yes, if you share it with them as guests. They only see cards for work they already have access to, and they cannot edit cards.
Why is my bar chart card missing?
Bar, Line, Pie and Battery chart cards are advanced cards. ClickUp lists them on Business and above.
Do Dashboard uses reset each month?
No. ClickUp says Dashboard uses do not reset. When you hit the cap, you need to upgrade to keep editing.
Sources
- ClickUp: Dashboards feature availability and limits
- ClickUp: Cards feature availability and limits
- ClickUp: Intro to Dashboards
- ClickUp: Use card filters
- ClickUp pricing (checked Oct 20, 2026)
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