To build an Asana reporting dashboard, click Reporting in the sidebar, create a dashboard, then add charts on tasks, projects, portfolios or goals. Task charts work on Starter and up. Project, portfolio and goal charts need Advanced or higher. Each dashboard holds up to 20 charts and is private until you share it.
I build Asana dashboards for marketing and ops teams. The ones that last answer one question each, for one audience. The ones that die have 20 charts nobody asked for. This guide uses Asana’s help articles on universal reporting and chart styles, plus the Asana pricing page, checked on October 15, 2026.
Which plan do you need?
| What you want to chart | Starter ($10.99) | Advanced ($24.99) | Enterprise |
|---|---|---|---|
| Tasks across projects | Yes | Yes | Yes |
| Burndown charts | Yes | Yes | Yes |
| Project metadata | No | Yes | Yes |
| Portfolios | No | Yes | Yes |
| Goals | No | Yes | Yes |
| Group by “time to complete” | No | No | Yes |
Prices are per user a month on yearly billing. Monthly billing is $13.49 for Starter and $30.49 for Advanced. The free Personal plan does not include universal reporting. If you do not see the Reporting tab, an admin may have turned it off at the domain level.
Build your first dashboard in 10 minutes
- Click Reporting in the left sidebar.
- Create a new dashboard. Name it after its audience, like “Marketing weekly.”
- Click Add chart. Pick what to report on: tasks, projects, portfolios or goals.
- Choose where data comes from. For tasks, pick specific projects, teams or portfolios.
- Set the X-axis (how to group, such as assignee or section) and the Y-axis (what to count, such as task count or a number field).
- Add filters: completion status, dates, custom fields, or excluded projects.
- Pick a chart style and save.
Each project also has its own Dashboard tab. Use that for one project. Use universal reporting when you need a view across many.
Pick the right chart for the question
- Bar: “How many open tasks does each person have?”
- Stacked bar: “How many tasks per project are on track, at risk or late?”
- Grouped bar: Compare one field split by another, like requests by type for each team.
- Line: Trends over time. You can add a benchmark line for a target.
- Burndown: Work left versus time in a project. It updates as tasks are completed.
- Donut: Share of a whole, like incomplete versus done. It cannot use averages.
- Number: Sum of a number field, like budget or hours.
- Lollipop: Task count by assignee, good for spotting overload.
If a chart needs a paragraph to explain, it is the wrong chart.
Text widgets help too
Dashboards can hold text widgets as well as charts. I add one at the top that says who the dashboard is for, what date range it covers, and who to ask about it. It takes a minute and saves a lot of “what am I looking at?” messages.
Sharing: who sees what
Dashboards start private to the owner. Click Share, then invite people or teams, or make it visible to the whole organization.
Two rules surprise people:
- Only one dashboard admin. If you make someone else admin, you lose edit access.
- Charts show the creator’s view. Viewers see the same chart totals as the creator, even for projects they cannot open. When they click a chart segment, they only see tasks they have access to.
That second rule matters for HR or finance data. Build sensitive dashboards from an account that only sees what the audience should see.
Traps that make numbers wrong
- Multi-homed tasks count twice. A task in two projects counts once per project when grouped by project. Donut totals include those duplicates.
- Missing due dates break burndowns. Clean dates before you trust the line.
- Exports are per chart. You can download each chart as a PNG or copy it to your clipboard for slides, but you cannot export the whole dashboard at once.
- 20-chart limit. Split big dashboards by audience instead of cramming.
Four dashboards I set up for almost every team
1. Team workload
Lollipop of open tasks by assignee, a bar of overdue tasks by assignee, and a line of tasks completed per week. Pair it with Asana workload for capacity.
2. Project health (Advanced)
Stacked bar of projects by status, a bar of projects by owner, and a number chart of total budget from a custom field.
3. Intake
Grouped bar of requests by type and team, and a line of new requests per week. This works best when requests come through Asana forms.
4. Goals (Advanced)
Goals by status, filtered to this quarter. See our Asana goals guide to set up goals worth charting.
A 15-minute weekly routine that keeps dashboards alive
A dashboard nobody opens is just decoration. Here is the habit I set up with team leads:
- Monday, 5 minutes: open the workload dashboard. Click the tallest bar and move one or two tasks.
- Wednesday, 5 minutes: open the overdue chart. Ask each owner for a new date or a “won’t do.”
- Friday, 5 minutes: check the completed-per-week line. Note one win in the team channel.
After a month, retire any chart that never led to an action. Fewer charts means people trust the ones left.
When Asana reporting is not enough
If leaders want blended data from Asana plus other tools, or pixel-perfect reports, export to BI. Our Asana and Power BI guide covers that. For weekly narrative updates, status updates often beat another chart.
Quick checklist before you share a dashboard
- Does every chart answer one clear question?
- Are filters set to the right date range and projects?
- Have you excluded test or template projects?
- Does any chart show data some viewers should not see?
- Is the dashboard named for its audience?
If you can say yes to all five, share it. If not, fix it first. A wrong number in the first week costs more trust than a late dashboard.
Common questions
Does Asana Starter include reporting dashboards?
Yes. Starter includes universal reporting on tasks and burndown charts. Charts on projects, portfolios and goals need Advanced or higher.
How many charts can an Asana dashboard have?
Up to 20 charts per dashboard.
Why does my chart count more tasks than exist?
Tasks in more than one project are counted once per project when you group by project.
Can people without access see data in my dashboard?
They see the same chart totals you see. When they click a segment, they only see tasks they can access.
Can I export a whole Asana dashboard?
Not as one file. You can export charts one at a time as PNG images, or copy them to your clipboard.
Checked against help.asana.com and asana.com/pricing on October 15, 2026.
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